Privacy Policy

Introduction

IoP is committed to respecting and protecting your privacy.

This Privacy Policy explains how information may be collected, used, stored, and protected by IoP when you visit the Site or interact with its features and publications.

Information We Collect

The Site generally does not require users to register or create accounts.

Information that may be collected by IoP includes:

Information You Provide Voluntarily

If you contact us, register for events, complete forms, or otherwise communicate with us, we may collect information such as:

• Name;
• Organisation;
• Email address;
• Telephone number;
• Any information voluntarily included in your correspondence.

Information Collected Automatically

When you visit the Site, certain technical information may be collected automatically, including:

• IP address;
• Browser type and settings;
• Device information;
• Referral source;
• Pages viewed;
• Download activity;
• Date and time of visits.

This information is generally used in aggregate form to understand and improve the Site.

Supply of personal data to IoP is non-obligatory, but failure to do so may result in IoP being unable to process your application(s) or to provide you with the relevant facilities or services.

Occasionally, you may need to provide personal data about other individuals to IoP (such as spouse, children, funders, beneficiaries, members, employees, suppliers or contractors). In that event, you are required to have first obtained the authorisation of such individuals before using, disclosing and transferring their personal data, including giving consent on their behalf to IoP’s possible use, disclosure and transfer of their personal data. You agree to, upon IoP’s request, provide any supporting documents which may be necessary to prove such authorisation. You also agree to procure and ensure that they have made access to this privacy policy and advise them that IoP can be contacted for further information.

How We Use Information

Information may be used to:

• Respond to enquiries and requests;
• Administer and improve the Site;
• Understand engagement with publications and resources;
• Monitor website performance and security;
• Support reporting and impact assessment of Commission activities;
• Comply with legal or regulatory requirements.

Sharing Information

Personal information will not be sold to third parties.

Personal data supplied to IoP will be kept confidential. However, IoP may, where such disclosure is necessary to satisfy the purpose, or a directly related purpose, for which the personal data was collected, provide such personal data to the following parties:

1. The Hong Kong Jockey Club (the “Club”) and/or any subsidiaries or entities which the Club or IoP is related as set out in the annual report of the Club;
2. Any other person or company who is under a duty of confidentiality to the Trust and/or the Club and has undertaken to keep such information confidential, provided such person or company has a legitimate right to such information;
3. Consultants, agents, contractors, suppliers and any third party service provider of IoP which provide administrative, marketing and research, distribution, data processing and analytics, telecommunications, computer, financial, payment or other services to IoP in connection with its operations;
4. Government and regulatory authorities, investigative bodies, courts, law enforcement agencies and other organisations, as required or authorised by law, orders or requests;

IoP may also disclose your personal data to third parties: (i) when required by law, by court order, or in response to a search warrant or other legally valid inquiry; and (ii) pursuant to IoP’s good faith belief that disclosure is required by law or otherwise necessary to the establishment of legal claims or defences, to obtain legal advice, to exercise and defend IoP’s legal rights or to protect the life, body or property of an individual.  This also applies when IoP has reason to believe that disclosing the personal data is necessary to identify, contact or bring legal action against someone who may be causing interference with IoP’s rights or properties, whether intentionally or otherwise, or when anyone else could be harmed by activities causing such interference.

The personal data that IoP collect or obtain may be transferred to jurisdictions that offer lesser protection of personal data than that provided in your jurisdiction.  By submitting personal data to IoP, you understand and consent to such transfer.

Data Security

Reasonable technical and organisational measures are used to protect information against unauthorized access, loss, misuse, alteration, or disclosure.

However, no method of internet transmission or electronic storage can be guaranteed to be completely secure.

Retention of Information

Information will be retained only for as long as reasonably necessary to fulfil the purposes described in this Policy or as required by applicable laws and regulations.

Third-Party Websites

The Site may contain links to external websites. The Commission is not responsible for the privacy practices or content of third-party websites.

Access to and Correction of Personal Data

You are entitled to request access to Personal Data held by IoP about you and to correct such data. IoP may charge a reasonable fee for the processing of such data access request.

You may direct your request in writing to:

Data Privacy Compliance Officer
Jockey Club Headquarters
1 Sports Road
Happy Valley, Hong Kong.

Changes to This Policy

This Privacy Policy may be updated periodically. Any revisions will be posted on this page with an updated effective date.